Thirteen Group embarked on a project which would allow staff to be transferrable between new headquarter locations. This required the uplift of thousands of physical tenancy records from multiple satellite offices in the region. Thirteen group required a partner that could sensitively and confidentially support this process and offer additional services such as storage and electronic document management.
A programme was agreed for the transfer of files to be stored at InBond. As part of the programme, InBond managed the barcode application for each individual file, with Thirteen Group’s unique number reference. Once all files had been catalogued and recorded on InBond’s document management system, files are electronically scanned and delivered to the client by InBond’s secure cloud service.
Says Janice McNay, Compliance Leader
"We had approximately 25,000 tenancy files held at various offices across the region. Our objective was to have these files collected, barcoded, scanned and then uploaded to our software system making them available to all within our organisation. InBond handled the process from start to finish and the quality of their scanning service has greatly impressed us. One of the most positive elements has been our ability to make the use of the scan on demand service, this allows us to have full access to our files whilst bulk scanning takes place."